Last updated: March 18, 2026

1. Introduction

 

Vizsla Club of Central New England (“VCCNE”, “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website, make a donation, or purchase an event sponsorship.

Please read this policy carefully. By using our website or completing a transaction, you consent to the practices described here. If you do not agree with the terms of this Privacy Policy, please discontinue use of our site.

 

2. Information We Collect

 

Information You Provide Directly

We collect information you voluntarily provide when you:

  • Make a donation or purchase a sponsorship
  • Create an account on our website
  • Sign up for our newsletter or email updates
  • Contact us via email, phone, or contact form
  • Register for an event

This information may include:

  • Full name
  • Email address
  • Mailing address
  • Phone number
  • Payment information (processed securely — see Section 5)
  • Organization name and title (for sponsors)
  • Communications preferences
Information Collected Automatically

When you visit our website, we may automatically collect certain technical information, including:

  • IP address
  • Browser type and version
  • Device type and operating system
  • Pages visited and time spent on each page
  • Referring URLs
  • Cookies and similar tracking technologies (see Section 6)
Information from Third Parties

We may receive information about you from third-party services such as payment processors, social media platforms (if you interact with our social content), or analytics providers. We only use such information in accordance with this Policy.

 

3. How We Use Your Information

 

We use the information we collect for the following purposes:

Transactional & Operational
  • Processing your donation or sponsorship payment
  • Sending transaction confirmations and tax receipts
  • Fulfilling sponsorship benefits and communications
  • Managing your account and preferences
Communication
  • Responding to your inquiries and support requests
  • Sending updates about your donation, recurring gift, or sponsorship
  • Sharing news, event announcements, and impact reports (with your consent)
  • Sending our newsletter or fundraising appeals (you may opt out at any time)
Legal & Compliance
  • Maintaining financial records as required by law
  • Complying with IRS and charitable solicitation regulations
  • Enforcing our Terms & Conditions
Improvement & Analytics
  • Analyzing website usage to improve user experience
  • Understanding donor and sponsor trends to better serve our mission
  • Testing and improving our communications and campaigns

 

4. How We Share Your Information

 

VCCNE does not sell, rent, or trade your personal information to third parties. We may share your information only in the following limited circumstances:

Service Providers We work with trusted third-party vendors who assist us in operating our website and processing transactions, including:

  • Payment processors (e.g., Stripe, PayPal)
  • Email marketing platforms (e.g., Mailpoet, Mailchimp)
  • Website analytics providers (e.g., Google Analytics)
  • CRM or donor management software

These vendors are contractually obligated to protect your information and may only use it to perform services on our behalf.

Legal Requirements We may disclose your information if required to do so by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of VCCNE, our donors, or the public.

Organizational Transfers In the unlikely event of a merger, acquisition, or dissolution of VCCNE, donor information may be transferred to a successor organization, subject to the same privacy protections.

With Your Consent We may share your information in other ways if you give us explicit permission to do so.

5. Payment Information & Security

 

We take the security of your financial information seriously.

  • All payment transactions are encrypted using SSL (Secure Socket Layer) technology.
  • We do not store your full credit card number, CVV, or bank account details on our servers.
  • Payment data is handled directly by our PCI-DSS compliant payment processor, Stripe.
  • You may review the payment processor’s privacy policy on stripe.com.

While we implement strong safeguards, no method of transmission over the internet is 100% secure. We encourage you to use secure networks when making online transactions.

 

6. Cookies & Tracking Technologies

 

Our website uses cookies and similar technologies to enhance your browsing experience.

Types of cookies we use:

  • Essential Cookies — Required for the website to function (e.g., shopping cart, session management)
  • Analytics Cookies — Help us understand how visitors use our site (e.g., Google Analytics)
  • Marketing Cookies — Used to deliver relevant content or track campaign performance (only with consent)

Your choices: You can control cookies through your browser settings. Note that disabling certain cookies may affect website functionality. You may also opt out of Google Analytics by installing the Google Analytics Opt-Out Browser Add-on.

Most browsers allow you to:

  • View what cookies are stored
  • Delete cookies individually or all at once
  • Block third-party cookies
  • Set preferences for certain websites

 

7. Email Communications & Opt-Out

 

If you have provided your email address, we may send you:

  • Donation receipts and tax acknowledgment letters
  • Event and sponsorship updates
  • Organizational news and impact reports
  • Fundraising appeals

You may opt out of non-transactional emails at any time by:

  • Clicking the “Unsubscribe” link in any email we send
  • Emailing us at office @ vccne.net
  • Contacting us by phone or mail

Please note that even if you opt out of marketing emails, we may still send you transactional messages related to your donations or sponsorships (e.g., payment confirmations, tax receipts).

8. Data Retention

 

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Policy, including:

  • Maintaining accurate financial and donation records as required by IRS regulations (generally 7 years)
  • Honoring your communication preferences
  • Resolving disputes or enforcing agreements

When data is no longer needed, we securely delete or anonymize it.

9. Your Rights & Choices

 

Depending on your location, you may have certain rights regarding your personal information, including:

  • Access — Request a copy of the personal data we hold about you
  • Correction — Ask us to update inaccurate or incomplete information
  • Deletion — Request that we delete your personal data (subject to legal retention requirements)
  • Portability — Receive your data in a structured, machine-readable format
  • Objection — Object to certain uses of your data, such as direct marketing

To exercise any of these rights, please contact us at [email address]. We will respond within 30 days.

California Residents: If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA). Please contact us for more information.

EU/UK Residents: If you are located in the European Union or United Kingdom, you may have rights under the General Data Protection Regulation (GDPR) or UK GDPR, including the right to lodge a complaint with your local data protection authority.

10. Children’s Privacy

 

Our website is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately and we will take steps to delete it.

11. Third-Party Links

 

Our website may contain links to third-party websites (e.g., social media platforms, partner organizations). We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies independently.

12. Changes to This Privacy Policy

 

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will:

  • Post the updated policy on this page with a new “Last Updated” date
  • Notify you by email if the changes are significant (where we have your email address)

Your continued use of our website after any changes constitutes your acceptance of the updated Policy.

13. Contact Us

 

If you have questions, concerns, or requests related to this Privacy Policy, please contact our Privacy Officer at:

office @ vccne.net

This Privacy Policy is intended to be read alongside our Terms & Conditions. Together, these documents govern your use of our website and your relationship with VCCNE.